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For those customers who already have a Dynamics NAV or Business Central licence (perpetual), you have two routes to consider when upgrading to Dynamics 365 Business Central:
If you're implementing Dynamics 365 Business Central (i.e. moving from another Enterprise Resource Planning solution and not upgrading from Dynamics NAV), there are two options for licensing, both of which are based on a named user basis:
You pay a per user, per month fee. This also includes the annual maintenance fee levied by Microsoft, giving you access to future versions. The subscription option provides flexibility in terms of increasing and reducing numbers of users, which is particularly helpful if you have any seasonal impact on the number of people using the system.
You have bought the Dynamics 365 Business Central licence, it’s yours forever and, as long as you pay the annual maintenance fee (known as BREP in the Microsoft world), you are also entitled to access the latest versions. With a perpetual licence you have a set number of users, which of course you can add to, but if you ever choose to remove users then you would have to re-buy them in the future.
If you stop paying the annual maintenance fee you are also prevented from amending your Dynamics 365 Business Central licence, i.e. adding more designers, more users or objects.
|Licence Type||Team Member User||Premium User||Essentials User|
|Permissions||These users need to view data in the system and may complete light tasks such as time or expense entry and HR record updates, but will not need to do any posting in the system.||Premium licences give an additional layer of functionality for manufacturing and service order management - this is on top of everything within the Essentials User licence.||This includes finance management, sales and marketing, fulfilment and delivery, purchase and payables, stock, supply planning and availability, project management and warehouse management.|
|Cost||From £6.60 per user/month||From £82.20 per user/month||From £57.50 per user/month|
|On-Prem or TNP Managed Service||On-Prem, TNP Managed Service or SaaS
|Perpetual initial||Perpetual over 4 years||Subscription (CSP) annual||Subscription (CSP) over 4 years|
|10 Full Users||£13,410||£13,410||£6,900||£27,600|
|10 Team Member Users||£2,680||£2,680||£792||£3,168|