Licensing and Pricing for Dynamics 365 Business Central
Get the answers you need when it comes to licensing and pricing for Dynamics 365 Business Central. We'll cover the different licence types, what's included in each, the costs involved and how to get the most from your money.
Book a licensing consultation
Already using Dynamics NAV or Business Central?
For those customers who already have a Dynamics NAV or Business Central licence (perpetual), you have two routes to consider when upgrading to Dynamics 365 Business Central:
- Move to Business Central Online (SaaS). In this case, you will move to a subscription licence model but, as you have previously owned a licence, you could qualify for discount of 40% for 3 years against the list price. Business Central Online has hosting costs built into the subscription price, and there are discounts available when moving from a perpetual licence.
- Stay on your own servers or move to a Managed Service (e.g. TNP look after your system on Microsoft Azure). In this case, you can remain on a perpetual licence. You will likely have a number of concurrent users. This will change to 'Named Users' but don't worry, Microsoft will give you 3 Named Users for each of your concurrent licences. You will continue to pay your annual maintenance (BREP) at the same rate as your old licence – your licence value does not change even though you’ve increased your number of users.
New to Business Central?
If you're implementing Dynamics 365 Business Central (i.e. moving from another Enterprise Resource Planning solution and not upgrading from Dynamics NAV), there are two options for licensing, both of which are based on a named user basis:
Subscription
You pay a per user, per month fee. This also includes the annual maintenance fee levied by Microsoft, giving you access to future versions. The subscription option provides flexibility in terms of increasing and reducing numbers of users, which is particularly helpful if you have any seasonal impact on the number of people using the system.
Perpetual
You have bought the Dynamics 365 Business Central licence, it’s yours forever and, as long as you pay the annual maintenance fee (known as BREP in the Microsoft world), you are also entitled to access the latest versions. With a perpetual licence you have a set number of users, which of course you can add to, but if you ever choose to remove users then you would have to re-buy them in the future.
If you stop paying the annual maintenance fee you are also prevented from amending your Dynamics 365 Business Central licence, i.e. adding more designers, more users or objects.
.png)